Answerivo

Pay & Payroll

Mileage Reimbursement Calculator

Mileage reimbursement is a flat rate per business mile meant to cover fuel, wear, insurance, and depreciation in one number. Enter your miles and the rate your employer or client uses to see what you are owed, with tolls and parking kept separate.

Step 1

Enter your numbers

Business miles only — commuting to your regular workplace does not count.

Dollars per mile. Check the current IRS standard rate or your company policy.

Optional

Optional. If the miles above are for one trip, enter how many identical trips you made.

Optional

Optional. Reimbursed on top of mileage, not covered by the per-mile rate.

Results update as you type. Nothing you enter leaves your device.

Step 2

Results

Fill in the form and your results appear here instantly.

Estimates only. Verify important figures against your own records before acting on them. See our disclaimer.

What this calculator includes

What you enter

  • Miles driven
  • Reimbursement rate
  • Number of trips (optional)
  • Trip type
  • Tolls & parking (optional)

What you get back

  • Total reimbursement
  • Mileage reimbursement
  • Total miles claimed
  • Miles per trip
  • Reimbursement per trip
  • Tolls & parking
  • Effective rate per mile

How this calculation works

How this calculation works

Mileage reimbursement is a single multiplication, with the only judgement being which miles count and whether the trip is one way or return.

  • Miles per trip = miles entered, doubled if you entered a one-way distance
  • Total miles = miles per trip × number of trips
  • Mileage reimbursement = total miles × rate per mile
  • Total reimbursement = mileage reimbursement + tolls and parking

What the result means

Reimbursement is total business miles times the rate you were given, plus tolls and parking kept on their own line. The effective rate per mile shows what the whole claim works out to per mile.

Common mistakes and assumptions

  • Entering a one-way distance without using the round-trip option.
  • Assuming a rate: enter the cents-per-mile rate your employer, client, or tax authority actually uses.
  • Including commuting miles, which most reimbursement policies exclude.

Worked example

A 48-mile one-way client visit made six times in a month at $0.70 a mile, with $24 of parking.

  1. 1Round trip = 48 × 2 = 96 miles per visit.
  2. 2Total miles = 96 × 6 = 576.
  3. 3Mileage reimbursement = 576 × $0.70 = $403.20.
  4. 4Add $24 of parking for a total of $427.20.
  5. 5Effective rate = $427.20 ÷ 576 = $0.7417 per mile.

Frequently asked questions

What rate should I use?
Most US employers follow the IRS standard business mileage rate, which is updated each year. Your company may set its own figure — use whatever your policy states, and confirm the current rate before filing.
Do commuting miles count?
Generally no. Travel between your home and your regular place of work is personal mileage. Trips between job sites, to clients, or to a temporary work location usually do count.
Can I claim fuel as well?
No. The per-mile rate already includes fuel, maintenance, insurance, and depreciation. Claiming both would be double counting. Tolls and parking are the exception.
Is reimbursement taxable?
Reimbursement at or below the standard rate under an accountable plan is generally not taxable income. Anything above it usually is. This is not tax advice — check with a tax professional for your situation.

Disclaimer

This calculator returns estimates based only on the values you enter. It does not account for taxes, financing terms, local regulations, or conditions specific to your operation, and it is not accounting, legal, tax, or investment advice. Confirm any figure that carries real cost before you rely on it.

Calculations run entirely in your browser and the numbers you type are never sent to us or stored. Read how Answerivo calculators are built.

Formulas and worked example last reviewed .